Independent On-Site DocumentationVisit Report · OC-SAMPLE-001
Residential Flooring Delivery & Installation
Coastal Residence / Sample 01 · October 14, 2026
Example data and images; no customer visit is depicted.
Can the supplier confirm the order quantity and explain the visible-count difference?
Observed within the authorized visit: The client-provided work order lists 48 cartons; 44 were visible at 8:39 AM. This is a paperwork/visible-count difference, not a conclusion about total delivery. Photo evidence: Photo P03.
Owner Summary
People. Materials. Progress.
During the authorized 7:55–9:25 AM visit, three flooring workers were first observed at 8:18 AM. Forty-four cartons were visible against 48 listed on the client-provided work order. Four accessible carton labels carried the specified product and finish; the other labels were not readable without moving cartons. Floor preparation and initial plank placement were observed. One supplier count question remains open for the owner.
01 · Visit Identification & Scope
The Authorized Visit
- Visit Date
- October 14, 2026
- Representative
- Field Representative R-01
- Vendor
- Harbor Floorworks (Sample Company)
- Scheduled Contractor Window
- 8:00–10:00 AM · Client-provided appointment email, October 12, 2026
- Representative On-Site
- 7:55 AM–9:25 AM
- Work Order
- Client-provided work order WO-SAMPLE-07, revision A, October 12, 2026
- Report Prepared
- October 14, 2026 · 11:15 AM
- Delivery
- Not recorded in this sample
Client-authorized scope. Client authorized observation and photography of the front entry, living room, hallway doorway, and accessible garage flooring cartons. The visit covered attendance, visible materials, and work activity. Bedrooms, closed cartons, concealed surfaces, and work after 9:25 AM were outside this visit.
02 · People & Attendance
Who Was Observed
- Company
- Harbor Floorworks (Sample Company)
- Workers Observed
- 3 at 8:18 AM
- First Observed Presence
- 8:18 AM
- Contractor Departure
- Not observed
The crew was first observed in the authorized living-room work area at 8:18 AM (P02). Their arrival before that moment was not observed. No identities or background histories were checked; access outside the representative's visit window is not represented.
03 · Materials & Client Paperwork
Visible-Detail Comparison
- Client-Provided Source
- WO-SAMPLE-07 rev A · flooring line
- Specified
- 48 cartons of Warm Oak LVP · SAMPLE-LVP-01
- Directly Observed
- 44 cartons visible in the garage at 8:39 AM; four accessible labels showed the specified product and finish. Remaining labels were not readable from the authorized position.
- Comparison
- Difference noted · visible count; matched (visible details only) · four labels; unable to compare · remaining labels
- Photo Reference
- P03
A visible count does not establish how many cartons the supplier delivered or whether materials are sufficient. Unopened contents were not inspected.
04 · Chronological Observations
What Happened During the Visit
- Directly observed
Representative began the authorized visit at the property.
- Directly observed
Small scuff on hallway doorway trim photographed before flooring work reached that doorway.
P01 - Directly observed
Three Harbor Floorworks workers first observed in the living-room work area staging materials and checking the exposed subfloor. Their arrival before this moment was not observed.
P02 - Directly observed + client-provided comparison
44 cartons visible; four accessible labels compared with WO-SAMPLE-07 rev A. Visible count differs from the paperwork's 48 cartons.
OC-M01 · P03 - Directly observed
Crew observed preparing the living-room floor and placing initial planks. Work quality and completion were not assessed.
P04 - Sample notification record
Owner message noted the visible-count difference and asked for supplier confirmation.
OC-F01 - Directly observed
Representative departed. Contractor departure and later progress were not observed.
05 · Property & Access
Conditions Within Scope
The existing hallway doorway-trim scuff was photographed at 8:02 AM (P01), before work reached that doorway. Its cause was not determined. The living room and accessible garage cartons were within the authorized scope; bedrooms and concealed conditions were not observed.
06 · Owner Attention
OC-F01 · Open
The client-provided work order lists 48 cartons; 44 were visible at 8:39 AM. This is a paperwork/visible-count difference, not a conclusion about total delivery.
Question for owner / supplier: Can the supplier confirm the order quantity and explain the visible-count difference?
Sample notification: Sample owner message recorded at 9:08 AM; delivery or acknowledgement is not represented as verified.
Follow-up: Supplier response pending; supplier contact not recorded. · Photo P03.
07 · Photographic Record
4 Numbered Sample Images
SAMPLE REPORT
SAMPLE REPORT
SAMPLE REPORT
SAMPLE REPORT08 · Closeout
At the End of the Visit
At 9:25 AM, the representative left while flooring work was still underway. Worker departure, later material movement, and completion were not observed. The supplier count question OC-F01 remained open. No technical or workmanship approval was made.
OnsiteConfirm provides time-bounded on-site observation, photographic documentation, visible-document comparisons, and owner reporting. It does not provide licensed home inspections, construction supervision, worker screening, security services, or technical/workmanship certifications.